The advantages of video conferencing through COVID were obvious. Business continued to move forward (albeit somewhat slower), as we all moved over to Zoom or Microsoft Teams meetings. Enabling teams to stay connected during the pandemic. So, now is the time to take an audit of your current set-up with our 5 top tips for better video collaboration.

Two years on, there is no doubt that the pandemic has changed the way we work, with some obvious benefits. A report by McKinsey stated that the crisis brought about years of change, accelerating digitisation by up to seven years. 

The stigma around remote working has been removed, widening the talent pool for employers and employees alike. As teams no longer have to live within an hour radius of the office. Thanks to the power of video conferencing, we can now work from wherever we need to and still feel connected to teammates. 

But there is a downside…according to Zoom, there are around 300 million meeting participants on the platform every single day. But this can lead to the latest corporate buzz term – Zoom Fatigue.

Whatever platform you use, the constant grid view can become incredibly taxing. The brain needs to work harder to read visual cues through a computer screen and we struggle with the ‘always on, always reachable’ challenges, that come with video platforms like Zoom, Teams or Meet. 

As video conferencing is here to stay, how can we make the experience a more enjoyable, collaborative one? 

Here are our top 5 tips to creating a video collaboration environment between colleagues, reducing video fatigue and increasing productivity.

5 top tips for better video collaboration

1 Create meeting etiquette guidelines

Defining what contributes to a good meeting within your business is an important step to reducing video fatigue. Implementing guidelines around when to call a meeting or when an email will suffice will reduce wasted time in meetings. Calendars are set to a ‘default duration’ normally 60 minutes. Reduce this to say 45 minutes and teammates will subconsciously work to the meeting time available. Giving them back 15 mins before the inevitable next video collaboration starts. 

2 Do a technology audit for all employees

Doing an audit of existing meeting room technology will highlight whether you have the right infrastructure for effective video meetings. 

Questions you might include as part of the video collaboration audit could be:

  • Are your meeting rooms equipped for video? 
  • What is the audio experience like for remote participants? 
  • Can employees join meetings easily? 
  • Do you have a meeting room booking system? 
  • Do you need spaces outside of traditional meeting rooms for quick, adhoc meetings? 
better video collaboration

3. Invest in the right tools to deliver better video meetings

With the results of your audit, you will be able to invest in the right tools to create better video collaboration meeting environments. 

Room management solutions like GoBright are an effective way to check the availability of all meeting spaces and book them quickly and efficiently. 

Investing in wireless sharing devices like Barco ClickShare will enable your team with the power of instant-connection. They will walk into the meeting space and automatically connect their device to the meeting room technology in seconds, no more struggling with cables! 

All-in-one soundbar solutions from brands like Poly deliver superior audio and video quality, ensuring that everyone can be clearly seen and heard. 

4. Make your meetings more interactive and engaging

Microsoft recently launched Front Row, a new layout that switches up the traditional grid format. Investing in a larger meeting room display or even a dual-screen solution increases the field of view for in-meeting participants, enabling everyone to join remotely. 

Choosing an interactive display as part of your meeting room strengthens the ability for video collaboration during meetings. From simple annotation over Microsoft applications to more immersive collaboration platforms like T1V or Bluescape is made possible using interactive displays from brands like Avocor or Clevertouch

Download our guide to hybrid working solutions here 

5. Have a central platform for information sharing

To ensure meetings stay productive and to reduce the number of video meetings across your organisation, you might consider investing in online tools like Google Workspace or Dropbox to share documents for real-time collaboration.  

Lewcon AV are specialists in workplace technology, supporting organisations across the South of England and beyond with video collaboration and meeting room technology for hybrid workers. Contact our team today!

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